The business account is a distinct field with several governmental, regulatory, and financial considerations. Simply put, business accounting is the process through which businesses maintain track of their activities utilizing tools like data recording, analysis, interpretation, and presentation.
There may be just one dedicated accountant overseeing the company’s assets and transactions, or there may be a complete team, depending on the size and demands of the organization.
What is business accounting?
It doesn’t have to be the scourge of your professional existence to manage corporate money. Furthermore, it doesn’t have to distract you from the personal motives behind why you founded your business in the first place.
However, it may reduce the fundamentals of small business accounting to just a few best practices and three key documents: your balance sheet, income statement, and cash flow statement. Although it may seem like these need a professional bookkeeper, it is far from the case.
The accounting checklist that follows outlines a suggested timetable for the tasks that reflect the financial health of your company and help you prepare taxes more quickly.
Why should you open a business account?
To be clear, here are a few justifications for opening a business account:
Credibility and professionalism
Taking all forms of payment enhances your credibility with clients and improves your business’s capacity to generate revenue. Additionally, demonstrating the legitimacy of your firm will be facilitated by maintaining thorough records of business transactions and establishing a business account.
A business checking account can shield you from personal accountability if something goes wrong at your company or someone tries to use it for their gain. Due to technological data protection obstacles, client information will not leak out when using the DNBC corporate account.
Preparing you for a promising future
If your business expands, you may require a business checking account in the future. By opening this separate account now, you will find it much simpler to manage your financial statements, including potential employee salary commitments. Planning for future expansion through bookkeeping can be a wise move.
Simple opening procedure
Online banks often only allow clients to communicate with them through their websites and mobile applications, so they invest a lot of effort and money into streamlining this process.
It should be simple to sign up, make transfers, or manage your money in any other way after you launch the app on your phone or the website on your computer. Therefore, the best alternative for you and your Ecommerce business is to manage your finances easily by just checking in to your DNBCnet banking accounts using our internet banking or our apps.
How to handle accounting for a small business
Whether you own a little mom-and-pop shop or a major multinational, accounting is an integral element of managing a business. You can begin keeping track of your company’s financial data once you have mastered the fundamentals of business accounting.
Small business accounting involves keeping track of all the revenue and costs your organization incurs and using that data to forecast sales, create invoices, process payroll, and submit tax returns. Even while accounting may not be your primary source of motivation, it is a necessary component of the job.
You must execute accounting responsibilities on a daily, weekly, monthly, quarterly, and annual basis to make sure your company is successful. A Certified Public Accountant (CPA) is a professional who helps businesses of all sizes create financial records, manage cash flow, file tax filings, and assess their financial health.
Because our business accounting software is intuitive and straightforward to use at QuickBooks, you can complete these chores without difficulty. Our company accounting software may make managing your business more accessible than ever, from handling your taxes to producing financial reports.
Look at the accounting responsibilities your company will require you to handle below:
Daily accounting duties for businesses
You don’t have a hefty load when it comes to daily accounting business requirements. Every week, month, quarter, and so forth, you have a ton of financial statements to evaluate, yet your regular business accounting duties only include one primary task.
Check your cash balance.
Since money is the engine that powers your company, you never want to be at or close to zero. Check your bank account before you start your day. Knowing how much you anticipate paying and receiving over the coming weeks and months.
Weekly accounting tasks
The weekly accounting tasks require additional effort. They consist of billing, managing financial information, and other entertaining business bank account activities.
It helps to have a robust accounting system in this situation.
Depending on volume, you should record every transaction (invoicing consumers, receiving cash from clients, paying vendors, etc.) daily or weekly. Although manually entering transactions or using a digital spreadsheet is allowed, a small company accounting program like QuickBooks is more straightforward. The advantages and control greatly outweigh the expenses.
Document and file receipts
Keep copies of all invoices, payments, and cash receipts (including credit card, cheque, and cash deposits) (cash, check, credit card statements, etc.). Start an alphabetical vendor file for quick access.
Make a file for bank statements that are sorted by month and one for payroll that is sorted by payroll date.
It’s a widespread practice to throw all paper receipts into a box and attempt to sort them out at tax time. Still, unless you have a minimal number of transactions, it’s preferable to set up separate folders for different types of receipts as they arrive. Many accounting software programs allow you to scan paper receipts in place of physical records.
Review unpaid bills from vendors
Every company needs to keep a folder for delinquent vendors. Keep a list of your vendors, including their billing cycles, balances due, and payment deadlines. You might desire to benefit from discounts that sellers may provide for paying in advance.
Pay vendors and sign checks
Keep track of your accounts payable and set aside money to pay your suppliers on schedule to prevent late fines and irate coworkers. Can you move the due payment dates to a net 60 or 90?
To make things as simple as possible for tax season, save copies of all invoices made and received using accounting software, whether you pay with a check or an online payment.
Prepare and send invoices.
Include payment terms without fail. The phrase “Net 30” at the bottom of your invoice denotes that most invoices are due within 30 days. You will have more difficulty predicting monthly revenue if there is no due date. In this guide to getting invoices paid on time, you can learn how to get paid more quickly.
Review projected cash flow.
Managing your cash flow is crucial, especially in the first year of operation. You may set aside enough money to pay your bills, staff, and suppliers by estimating how much cash you will need over the next few weeks and months.
Additionally, you may decide how to spend your money in business with more excellent knowledge. All you need is a straightforward statement outlining your current cash situation, anticipated future cash revenues, and anticipated future cash payments for this time frame.
Monthly accounting tasks
Whether you have a seasoned or new business, brick-and-mortar shop, or online store, you need to handle numerous monthly accounting tasks.
Balance your business checkbook
You must ensure that the cash business transaction entries are accurate and that you are dealing with the correct cash position, just as you would when reconciling your checking account.
It is simpler to identify and fix any mistakes or omissions—made by you or the bank—in time to settle them when you reconcile your funds.
Review past-due receivables
Include an “age” column to categorize “open bills” according to the number of days past due. This provides you with a brief overview of unpaid client invoices.
At the beginning of the month, sending overdue reminder statements to customers, clients, and anyone else who owes you money is a bright idea. After your fiscal year, you will revisit this account to decide which receivables you should write off for a deduction or send to collections.
Analyze inventory status
Setting aside time to replenish products that sell quickly and identifying those that are moving slowly and may need to be marked down or written off will help you manage your inventory. It’s simpler to make adjustments if you frequently check (and compare your figures to those from previous months) so that you’re neither under nor overloaded.
Payroll processing or review and approval of tax payments
Be sure to withhold, report, and deposit the applicable income tax, Social Security, Medicare, and disability taxes to the appropriate agencies on the required dates. Even though you have a schedule for paying your employees (typically semimonthly), you must meet payroll tax requirements based on federal, state, and local laws at various times.
Before payments are distributed, review the payroll summary to prevent having to make adjustments during the following payroll month. This may be done by a payroll service provider for a fair price, saving you time and guaranteeing accuracy.
You may use our free paycheck calculator to calculate how much must be deducted from each paycheck.
Review actual profit loss vs. budget and prior period
You may find out how much you made and spent by looking at your profit and loss statement (also known as P&L or an income statement) for the current month and the entire year.
Compare it to your quarterly or monthly budget. By comparing your actual spending to your budgeted spending, you may see where you may be going over or under budget.
If you haven’t created a budget, look for differences and make adjustments by comparing your current year-to-date P&L with the preceding period’s year-to-date income statement.
Review month-end balance sheet vs. prior period
You may see how you manage your assets and liabilities by comparing your balance sheet at one point in time—say, June 30, 2019—to a balance sheet from a previous point in time—say, December 31, 2018. The trick is identifying what is noticeably up or down and comprehending why.
For instance, if your accounts receivable are rising, what is the cause—increased recent sales or slower client payments?
Being a business owner is challenging. Even though the internet is overflowing with plenty of general information, nothing compares to the value of having a financial advisor who is well-versed in your business.
A competent accountant can provide sage advice based on your most precise facts and will create growth strategies that are specific to your company’s goals. Using a third-party accounting firm for your company’s accounting requirements will get impartial, objective, verifiable information.